Large amounts, where a person should decide.
A tour operator takes deposits and full payments. Most requests are clear; some are large.
Automate the small and clear
Below your limit, refunds run on their own. Above it, the ticket reaches your team with the chat, the payment and the reason.
- An automatic limit per currency
- The handoff reason in plain words
- Refund from the ticket within policy
The tour on 2 Nov was cancelled. I need the €640 back.
This is above the amount I can refund on my own, so I have passed it to the team with your booking and payment. They will reply by email.
Handed to your teamWork in Zendesk
Handoffs open a Zendesk ticket. Your agents never leave the tool they already use.
- One Zendesk ticket per handoff
- Signed webhook as an alternative
- Exceptions need an authenticator code
Zendesk ticket #18320
Customer: Where is my refund for #4821?
Chargeless: Your refund of €29.00 was issued on 16 Oct.
Agent replied · automation stepped back
Answer on time
Response targets per channel notify your team before a ticket goes late. They never act on their own.
- SLA targets
- Ticket analytics
- Notifications, never actions

More in Use cases
Start with low limits. Raise them when the record shows it works.
Start in test mode, run your policy against your own history, and go live when the results meet your standards.
- 1A test workspace on your provider’s test mode
- 2Your past requests replayed against your policy
- 3Live with low limits, raised as the record allows